Finance Minutes 14th July 2009
Minutes of a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE held in the Council Chamber, Drake Road, Tavistock on TUESDAY the 14th day of JULY 2009 at 7. 15p.m.
Present: Cllr H Smith Chair
Cllr Mrs Govier Mayor
Cllr M Harper
Cllr Mrs A Johnson
Cllr Mrs J Metcalf
Cllr P Sanders
Cllr B Trew Chair Properties
Cllr D Whitcomb D Mayor
In Attendance: Town Clerk
Works Superintendent
One member of the press
113. APOLOGIES
There were apologies for absence from Cllr Mrs Ramsey and Cllr I Jennings.
114. DECLARATIONS OF INTEREST.
Councillors were reminded to declare any personal or prejudicial interest they may have in any item to be considered at the meeting.
115. MINUTES
The Minutes of the Meeting of the Committee held on 26th May 2009, previously circulated and adopted by Council on 2nd June 2009, were confirmed as a true record and signed by the Chairman.
116. MATTERS ARISING
There were no such matters.
117. MEETING OF THE PROPERTIES COMMITTEE HELD EARLIER THAT EVENING
The Chairman of Properties informed Members that his Committee had discussed nothing with a financial content that evening.
118. MINUTES OF THE STAFFING SUB-COMMITTEE
Members noted the minutes of the meeting held on 16th June.
119. MINUTES OF THE FORWARD PLANNING, POLICY AND PROGRAMME SUB-COMMITTEE
Members noted the minutes of the meeting held on 30th June 2009.
120. MINUTES OF THE CHAMBER OF COMMERCE
Members noted the minutes of the meeting held on the 1st June 2009. Cllr P Sanders asked why no officer had been at the meeting, and that the Council Best Value recommendation was that meetings should be attended by someone from the trading arms of the Council. The Mayor reported that several meetings had been held between the Chamber and the Council, and we had a good working relationship. It was unusual if no-one from the Council attended the monthly meetings. It should be noted that Mondays were the Market Reeves day off, yet he normally went. The relevant minutes would be reviewed and a substitute nominated if possible.
Cllr P Sanders left the meeting.
121. MINUTES OF THE WEST DEVON/TTC CONSULTATIVE LIAISON GROUP
Members noted the minutes of the meeting held on the 3rd June 2009.
122. MINUTES OF THE TAMAR VALLEY INTERPRETING TAVISTOCK
Members noted the minutes of the meeting held on the 3rd June 2009.
123. MINUTES OF THE DAPC LARGER COUNCILS SUB-COMMITTEE
Members noted the minutes of the meeting held on 11th June 2009.
124. MINUTES OF THE TaVi DEVELOPMENT FORUM
Members noted the minutes of the meetings held on the 21st May 2009 and the 18th June 2009.
125 MINUTES OF THE TAVISTOCK TOWNSCAPE HERITAGE PARTNERSHIP
Members noted the minutes of the meeting held on the 10th June 2009. Copies of the July 2009 versions of the Conservation Area Management Plan and the Conservation Area Character Appraisal had been e-mailed to Members on the 7th July. A paper copy of each was in the Chamber.
126. GENERAL FINANCE
a. Accounts Members considered the monthly accounts for submission to the next Council Meeting, a copy of which is at Annex A. It was RECOMMENDED that they be passed for payment.
b. Outturn. Members noted the phased budget reporting system print to 1st July 2009.
c. Internal Audit. Members noted the proposed internal audit programme for 2009/10 and RECOMMENDED that the programme be accepted.
127. HONOURED BURGESS BOARD
Cllr Sherrell had suggested that a board be erected in the Chamber or Town Hall to record the names of Honoured Burgesses, to a similar pattern to that used to record the names of past Mayors. Members endorsed the concept, and thought the board could be sited at the chair end of the Chamber on the roadside wall corner. The costs would be estimated and the matter returned for a final decision.
128. PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960
Pursuant to Section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960 it was RESOLVED that, because of the confidential nature of the business to be transacted, the public and the press leave the meeting during consideration of debtors to the Council.
129. DEBTORS
Members received a list of all those who had a debt to the Council dating from earlier than the last quarter day. After some debate about the one substantial debtor it was agreed to take all necessary legal action to recoup the debts and forfeit the leases.
130. PUBLIC BODIES (ADMISSIONS TO MEETINGS) ACT 1960
RESOLVED that the public and press be re-admitted to the Meeting.
131. URGENT BUSINESS BROUGHT FORWARD AT THE DISCRETION OF THE CHAIRMAN.
There were no such matters.
Rising 8. 00 p.m.
Signed .. .
Dated