Finance Minutes 27th January 2009

Minutes of a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE held in the Council Chamber, Drake Road, Tavistock on TUESDAY the 27th day of JANUARY 2009at 7. 15p.m.

Present: Cllr H Smith   Chair
Cllr Mrs Govier
Cllr  M Harper
Cllr I Jennings
Cllr Mrs A Johnson   
Cllr Mrs J Metcalf
Cllr Pike
Cllr Mrs D Sellis   Chair Properties
Cllr D Whitcomb

In Attendance:  Town Clerk 
Works Superintendent

544.  APOLOGIES
There were apologies for absence from Cllr P Sanders and Cllr Mrs Ramsey.

545.   DECLARATIONS OF INTEREST.
Councillors were reminded to declare any personal or prejudicial interest they may have in any item to be considered at the meeting.

546.   MINUTES
The Minutes of the Meeting of the Committee held on 16th December 2008, previously circulated and adopted by Council on 6th January 2009, were confirmed as a true record and signed by the Chairman. 

547. MATTERS ARISING

548.  MEETING OF THE PROPERTIES COMMITTEE HELD EARLIER THAT EVENING
The Chairman of Properties informed Members that her Committee felt the charges set for the Guildhall Square car park should be reviewed.  Members felt that the charges should remain as they were, and RECOMMENDED nem con that the charges remain at 30p and 60p, the policy to be reviewed in 3 years time. 

549.   MINUTES OF THE SOUTHERN PARISHES LINK COMMITTEE
Members noted the minutes of the meeting held on 4th December 2008.  Item 3 mentioned an increase in crime due to a larger population, and Members felt that this had implications for the large population increase resulting from the WDBC LDF housing plans.  Any items for the next meeting should be notified to the Clerk.

550.   MINUTES OF THE DEVON ASSOCIATION OF PARISH COUNCILS COUNTY COMMITTEE
Members noted the minutes of the meeting held on 8th December 2008. 

551.   MINUTES OF THE CHAMBER OF COMMERCE
Members noted the minutes of the meetings held on 1st December 2008 and 5th January 2009.   Cllr Mrs Johnson mentioned that the TTC representatives had given apologies for both meetings

552.   MINUTES OF THE TaVi DEVELOPMENT FORUM
Members noted the minutes of the meeting held on 11th December 2008. 

553.  GENERAL FINANCE

a.   Accounts   Members considered the monthly accounts for submission to the next Council Meeting, a copy of which is at Annex A.  It was RECOMMENDED that they be passed for payment. 

b.   Outturn.       Members noted the phased budget reporting system print as at 21st January 2009. 

c.   Expenditure Update

Members noted the following comments on budget allocations so far not spent in this financial year.

Expenditure                    Amount           Comment

Cemetery paths maint.  £72,098             Vired over to more urgent
Meadows footpath work.  Will be spent spring 2009.

Town Signs                  £10,000              To be used for Alcohol
Free zone signs and Market advertising signs.

Balloon Festival Grant    £5,000               Not required.

Matched Funding          £5,000               To be spent on WDBC
Conservation Area report grant when invoiced.

Toilet Cleaning Grant     £5,250                Awaiting invoice from
WDBC.

Guildhall Toilets          £47,750  Awaiting invoice from
WDBC. Understand sum required will be £53,740

Loan for Pixon Lane Car £1,250,000         Not required
Park Project   

Pixon Lane Car Park       £29,000             Not required
Project Loan interest  

TH refurbish Gents toilets £4,000             To be completed spring
2009.

Re-Roofing project            £84,638           Reserved.  May be
carried forward to next FY.

Court Gate Cottage dry rot £10,000           Reserved.  May be
carried forward to next FY.

Duke Street shops fire        £26,223          On going.  Part may be
and electrical projects.  carried forward to next FY

Pannier Market VAT          £13,000          Stay of execution
From VAT man.  Awaiting possible change in law

Members received an up-dated consolidated budget print.

554. PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960
Pursuant to Section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960 it was RESOLVED that, because of the confidential nature of the business to be transacted, the public and the press leave the meeting during consideration of debtors to the Council.

555.   DEBTORS
Members received a list of all those who had a debt to the Council dating from earlier than the last quarter day.  There was debate about giving 28 days notice to quit to one habitual late payer, but no recommendations were made.

556.   PUBLIC BODIES (ADMISSIONS TO MEETINGS) ACT 1960
RESOLVED that the public and press be re-admitted to the Meeting.

557.  URGENT BUSINESS BROUGHT FORWARD AT THE DISCRETION OF THE CHAIRMAN.

There was no such business.

Rising 7. 50 p.m.

Signed………..………………….

Dated