Finance Minutes 18th December 2007
Minutes of a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE held in the Council Chamber, Drake Road, Tavistock on TUESDAY the 18th day of DECEMBER 2007 at 8. 20 p.m.
Present: Cllr H Smith Chair
Cllr Mrs M Govier Chair Properties
Cllr Mrs A Johnson Town Mayor
Cllr Mrs J Metcalf
Cllr R Pike Dep Town Mayor
Cllr Mrs J Ramsey
Cllr P Sanders
Cllr W Sellis
Cllr D Whitcomb
In Attendance: Town Clerk
Works Superintendent
One member of the press
452. APOLOGIES
There were apologies for absence from Cllr Harper and Cllr I C Jennings.
453. MINUTES
The Minutes of the Meeting of the Committee held on 27th November 2007, previously circulated and adopted by Council on 4th December 2007 were confirmed as a true record and signed by the Chairman.
454. MATTERS ARISING
There were no such matters.
455. MEETING OF THE PROPERTIES COMMITTEE HELD EARLIER THAT EVENING
The Chairman of Properties reported that a revised costing for the Pixon Lane project was being prepared.
456. MINUTES OF THE JOINT STAFFING FORUM AND STAFFING SUB-COMMITTEE
Members noted the minutes of the meeting held on 28th November 2007 presented by Cllr P Sanders.
457. NOTES OF THE GUILDHALL SQUARE PUBLIC TOILETS MEETING
Members noted the minutes of the meeting held on 8th November 2007.
458. MINUTES OF THE TAVISTOCK & DISTRICT CHAMBER OF COMMERCE
Members noted the minutes of the meeting held on 12th November 2007.
459. GENERAL FINANCE
a. Accounts Members considered the monthly accounts for submission to the next Council Meeting, a copy of which is at Annex A. It was RECOMMENDED that they be passed for payment.
b. Audit Comments. Members received the final draft of the audit report for 2006/2007. Members approved the draft management responses to auditor’s comments at Appendix C to that document (in italics). They were concerned about the comments concerning the lack of response by the Internal Auditor, and were assured that action was underway to solve that problem. The final auditors report and brief was planned for the Council meeting on the 8th January 2008.
460. URGENT BUSINESS BROUGHT FORWARD AT THE DISCRETION OF THE CHAIRMAN.
Cllr Pike reported on his appointment by the Environment Agency to assist with the water catchment management plan. It had found that the River Tavy was over-extracted, and no more extraction licences would be issued.
Rising 8. 44 p.m.
Signed………..………………….