Properties Minutes 28th April 2009
Minutes of a meeting of the PROPERTIES COMMITTEE held in the Council Chamber, Drake Road, Tavistock on TUESDAY the 28th day of APRIL 2009 at 6.30 p.m.
Present: Cllr Mrs D Sellis Chair
Cllr D Best
Cllr Mrs M Govier D Mayor
Cllr R Pike Mayor
Cllr E Sanders
Cllr E Sherrell
Cllr J Sellis
Cllr H Smith Chair F&GP
Cllr B Trew
In Attendance: Town Clerk
Works Superintendent
Cllr Connelly DCC
One member of the Press
754. APOLOGIES
There were no apologies for absence.
755. DECLARATIONS OF INTEREST.
Councillors were reminded to declare any personal or prejudicial interest they may have in any item to be considered at the meeting.
756. MINUTES
The Minutes of the Meeting of the Committee held on 31st March 2009, previously circulated and adopted by Council on 7th April 2009 were confirmed as a true record and signed by the Chairman.
757. MATTERS ARISING
a. Minute 684 referred. Cllr Trew reported that negotiations with WDBC about waste collections were underway, and a report should be available for the next cycle of meetings.
b. Minute 682 referred. Details of smaller marquees for Bedford Square were circulated to Members. Six units would cost £7,412 plus VAT, and if rented out at £15 per day could expect to realise an income of £9,360 over a 6-month period. The Reeve considered the concept to be achievable, with the poor financial climate making such a facility attractive to small local traders. Members then unanimously RECOMMENDED that the 6 units be purchased.
758. MINUTES OF WHITCHURCH DOWN SUB-COMMITTEE
Members noted the minutes of the meeting held on 14th April 2009 presented by Cllr J Sellis.
a. Concerning Minute 745 it was confirmed that the matter of the seat was in hand with the commoners.
b. Concerning Minute 746 Cllr Mrs Govier reported that she had seen motor cycle joy riders on the moor near Warrens Cross, and that the police were aware of the matter.
c. Concerning Minute 748e(i), Cllr Trew had been to the areas where we had been asked to cut back vegetation, and felt that this was not necessary. Vehicles should be driven in a manner appropriate to the situation, and the bracken was not a hazard.
759. WORKS SUPERINTENDENT'S REPORT
Members noted the report at Annex A. Members felt that there had been a good result from the Easter Fair, and while a very few complaints had been made most people were impressed with the organisation, security and manner of organisation. Lessons could be learnt for Goose Fair, as young children and families enjoyed it and felt safe. Members RECOMMENDED that further Fairs should be held, and that the idea of a circus should be carried forward.
760. MARKET REEVE’S REPORT
Members noted the report at Annex B. Noted that a ‘merry medieval market’ would be held on Wednesday 8th and Thursday 9th July.
761. TOWN HALL MANAGER’S REPORT
Members noted the report at Annex C.
762. URGENT BUSINESS BROUGHT FORWARD AT THE DISCRETION OF THE CHAIRMAN.
The Works Superintendent reported that a site meeting at the Archway building had been held with the Old Folks Rest Room committee. They had agreed to pay for chairs, heating etc but asked if the Council would pay for a disabled toilet and kitchen changes, a cost of some £5,000 to £7,000. The matter was referred to the next cycle of meeting, when a detailed costing would be available. Members asked that the matter be dealt with as a grant request, with sight of accounts etc.
Signed………..…………………..
Rising 6. 50 p.m. Dated……