Contracts and Tenders


Tavistock Town Council is inviting quotes from contractors with the relevant skills and specialist knowledge to conduct an inspection of the trees owned and managed by the Town Council for the purpose of tree risk management and to assist with the drawing up a schedule of appropriate and necessary work. 

The Town Council owns and manages 25 sites comprising areas of public open space, play parks, cemeteries and churchyards, allotments and car parks.   

A tree survey is undertaken biennially, the last survey was completed in July/August 2017.  The survey identified approx. 250 trees requiring management.

The survey should ONLY record trees that require on-going monitoring or management in the form of tree work.

The survey should be a ground-level visual assessment of the exterior of the tree looking for signs of structural failure.  Further detailed investigation e.g. aerial inspection should only be undertaken in agreement with Tavistock Town Council and does not form part of this quote. 

The survey will also be used to help the Town Council assess the scale of the impact of Ash Dieback by establishing an approx. figure for how many ash trees are in areas owned and/or managed by the Town CouncilAll ash trees which could cause a problem if they died or fell on to the highway or a public space must be plotted on the site map and specific information about that tree recorded (for example,  using the Model for the Management of Ash Trees in High Risk Areas affected by Ash Die Back, for further information see Ash Die Back:  An Action Plan Toolkit, The Tree Council.

 The tree survey should identify any over-looked tree maintenance issues e.g. removal of tree stakes, guards and ties.

 The survey must include the following information and be presented on an Excel spread sheet:

  • Tree ID
  • Location
  • Number (if in a group)
  • Latin name
  • Physiology
  • Structure
  • Recommended Action
  • Amenity value
  • Timescale (months)
  • Risk Level

Trees requiring management must be provided with a unique tree identification number and this must be attached to the tree – you should allow for a the placing of required tags in your quote

Tavistock Town Council will provide site maps of areas to be surveyed.

You should provide evidence of your professional indemnity and public liability insurance together with relevant qualifications and membership of any professional bodies.  It would be helpful if you could also indicate timescale for delivery.  It is the Council’s intention to have the work complete by the end October 2019. 

The contract will be awarded on the basis of best value and not necessarily the lowest price.  The estimated value of the contract is £3,500 to £5,000.  The selection panel will be meeting on Tuesday 3 September 2019 and notification sent to the successful and unsuccessful tenderers the same day.

The deadline for receipt of formal written (email is not acceptable) quotes is 12 noon Monday 2 September 2019

Please submit your quote in writing in a sealed envelope marked CONFIDENTIAL – TREE SURVEY TENDER to:  The Proper Officer, Tavistock Town Council, Town Council Offices, Drake Road, TAVISTOCK, Devon, PL19 0AU.

 For further information please contact Jacqui Orange on 01822 616134 or email [email protected]

 Note – prospective contractors are prohibited from contacting staff or councillors to canvass or encourage support for their tender outside of the prescribed process.





Building Restoration - Guildhall Gateway Project, Tavistock (Released 10 May 2019)


Tavistock Guildhall and police station, fronting Guildhall Square, are part of an outstanding urban group of medieval and 19th-century Gothic buildings in the centre of Tavistock.  The Grade II* Listed building is believed to be England's first purpose-built combined court and police station and includes the former police accomodation block and fire engine house.  Designed initially by John Foulston and then by Theophilis Jones for the Duke of Bedford, the complex was completed c1848 and is constructed on the footprint of Tavistock Abbey.

The project will bring back into use the iconic Grade II* historic building.  The restored building will integrate a range of public services and local community uses with a World Heritage Site Gateway Centre and a Police and Magistrates' Museum.  

The scope of works under this contract includes:

  • Initial asbestos removal and soft strip including fitting and services.
  • Renovation of external fabric - replacing slate roof coverings on the Police Station and flat roof coverings on existing extensions, repairing the Court Room slate roof coverings, parapet gutter renewal, external pointing and stone repairs, chimney renovation and window and external joinery renovation.
  • Refurbishment and conversion of the buildings internally and for combined use by the Council as offices, as part of the delivery of partnership services, council chambers and as a heritage visitor centre to be operated by the Tavistock Heritage Trust.
  • Extension at the rear for the provision of disabled access lift and toilet facilities to the Court Room.
  • Upgrading building services throughout and provision of internal lifts for access to upper floors and to provide visitor accessibility.
  • Associated external works to the rear courtyards and building frontage.
  • A new external rear access with a short rise lift into the premises.
  • The contractor's preliminaries such as site management, insurances and temporary works including a temporary roof cover over the Police Station whilst roof coverings are replaced.

For a general summary of the project including support from the National Lottery Heritage Fund please click here.

The deadline for receipt of tenders is 12 noon Monday 24 June 2019

**** Please contact [email protected] to register your Expression of Interest ***

For further information please click the links below:

Letter to Tenderers

Notice to Tenderers

Technical Return

Price Return

Selection Criteria for Contractors

 Latest Variations:

 First Floor Demolition Alterations - 6a Revised

First Floor Internal Doors Rev.1. - 6b Revised

Tavistock Guildhall Gateway - Questions & Responses

Additional Drawings - TGH-HYD-XX-LG-DR-S-1001
Additional Drawings - TGH-HYD-XX-LG-DR-S-1002
Additional Drawings - TGH-HYD-XX-02-DR-S-1020

1041 C392 T1 Typical Flood Board D

Tavistock Guildhall Gateway - Questions & Responses during Tender period

Bills of Quantities:


Architects General Arrangements (GA) Drawings:


Architects Assemby (A) Drawings:


Architects Component (C) Drawings: 


Structural Engineering:




NBS Specification:


Supporting Documents:

Written Scheme of Investigation, AC Archaeology, 2018

Tavistock Guildhall OS Location Plan

Flood Risk Assessment, Hydrock, 2017

Building Control Approval

Planning & Listed Building Consent:

 Pre-construction Information: